10 steps to Momenta 

The statistics are startling — up to 80 percent of all computerized maintenance management system (CMMS) implementations have failed. When considering the costs associated with a CMMS project, an 80-percent failure rate is a tough number for any company to overcome, but with simple steps for a well thought-out implementation plan, anyone can harness the full potential that Momenta CMMS can bring to an organization. What follows is an introduction to the steps you can take to ensure your Momenta CMMS implementation is a success.

1) Determining the Scope of Your Project

You need the right CMMS for your business, Momenta CMMS is scalable to any business and can be completely molded to any environment via our unique relabeling techniques . Therefore it is imperative to decide what modules are of Momenta are critical to your business now — equipment, preventive maintenance, alerts etc.? Can some modules such as purchasing, business intelligence wait awhile? How do you see your company using Momenta CMMS after two or even five years? Will you be interfacing it with other systems or using mobile technology in the future? Fortunately because Momenta CMMS is modular you can add on any one of our modules, at any time, tis as simple as choose the module you want click activate make a payment and done.

2) Getting Management Commitment

Aside from the monthly software cost, there are ongoing costs for maintenance, training, data gathering and data entry, to name a few. Make sure these costs are included in the project estimate to give upper management a full picture of the time and budget required for your project. This will help you to receive their commitment for the full project.

3) Planning Your Project

Think about your implementation from start to finish. What are the key milestones? Determine who will be implementing the Momenta CMMS, who will be gathering data and what types of data they will be gathering. Figure out a parts numbering scheme, an equipment ID scheme, location schemes, and labor and material charge accounts. Define code tables as a team during the planning phase such as work order type, work order status and completion remark codes. Some initial planning can reduce confusion later.

4) Preparing for Change

Don’t make the assumption that all of your employees will welcome the Momenta CMMS with open arms. Employees may see the Momenta CMMS as a tool that will replace them in the future, and workers are fearful of anything that may put them out of work. It’s important to get all of your employees involved early, publish informational memos about the change, and hold question-and-answer sessions to get employee input so workers take ownership in the project and are excited about the positive change that Momenta CMMS can bring. What obstacles can your current maintenance workers visualize in terms of data gathering and data entry? Are certain workers resistant to the change? One resistant worker now can cause unnecessary obstacles later, leading to failure.

5) Training

Momenta CMMS is a sophisticated application and will require training for all employees using the system. Don’t make the mistake of underestimating your training requirements. There will need to be initial software training from the Momenta CMMS vendor and ongoing (or internal) training for your employees. Every organization implements Momenta CMMS in a different way, and your employees need training on your specific Momenta CMMS use. Training employees on the way your company uses terminology is important. The distinction between a “bulb,” a “light” and a “compact fluorescent” may seem like splitting hairs now, but can lead to confusion and purchasing errors down the road. As new employees are hired, they will need training, too. Timing of training is also important.

6) Data gathering

Gathering all of the necessary and usable data your employees will need to enter into the Momenta CMMS is usually the biggest culprit in any implementation project failure. Determining what data will be gathered (equipment model, serial numbers, cost, warranty data, preventive maintenance, procedures and frequencies, parts and parts information) and how that data will be gathered is a key component of your implementation plan. Effectively gathering all of the data will take a period of time but with the easy to complete Momenta templates information will be available in the Momenta system in no time at all.

7) Data Entry

Initially, there is a massive amount of work required for entering in all of the data you have gathered in to the templates or system. the question maybe asked who will do this job? Momenta offers this service at a base conlutancy charge, or there are outside contractors to consider, current employees to tap or temporary hires. Fortunately, this large amount of work only needs to be done once.

Once you have gathered your data, and completed the Momenta templates and system entries, now its as easy as uploading your templates and your data will be available in Momenta CMMS.

Next, you need to determine the best method of entering in the necessary day-to-day information that the Momenta CMMS will manage. Should an administrative assistant enter in completed work orders at the end of the day or will each maintenance technician enter in his or her own completed work orders? Consider each possible solution to determine the pros and cons of your specific situation.

8) Reports and Analysis

Having four or five effective and usable reports is far more productive for your system than having hundreds of reports that no one will access. Think about who will be analyzing these reports on a day-to-day basis. What decisions will be made based on the analyses? Before you even set up your system, figure out what you need the system to do for you. Tailor your reports accordingly. Also, ensure that your reports are giving you the information you need to understand short- and long-term trends in maintenance operation.

9) Follow-up and Continuous improvement

Don’t just use the Momenta CMMS as a record-keeping tool to keep lists of your assets and their parts. Spreadsheets can do that. Make sure your employees know the full functionality of a Momenta CMMS and plan ways to improve your use of it in the future. Momenta CMMS gives you the ability to look at a massive amount of trackable data. Is someone looking at the data? How can you spot trends, analyze them and take corrective action? For example, are there failures with a specific piece of equipment or a part? Momenta CMMS can help you determine why those failures are happening. Are you constantly monitoring and improving upon your maintenance operation?

10) Links and Attachments

Take advantage of all that a Momenta CMMS has to offer. The Momenta CMMS document repository allows you to add various types of documents (Word, PDF, scanned copy, digital pictures, audios, videos or Web links) to just about any thing added in to the Momenta CMMS system. For example if Ashley the only maintenance technician on the floor who can repair a specific machine? What happens when Ashley retires? With Momenta CMMS attachments, after a few years, anyone can access the information saved by Ashley to see how the repair can be completed. The attachment tool is also handy for attaching PDF versions of original manuals, training guides and other paper-only materials that can easily be lost


Momenta™ Computerised Maintenance Management System: CMMS & Enterprise Asset Management EAM, cloud hosted solutions.